RFP 47 Posted

WNY RBHN HCF RFP 47

** All proposals are due via email by 11:59:59 PM on 01/31/22 (the day prior to ACSD)

Go to:

https://rhc.usac.org/hcf/public/searchPosted.htm

Enter Fund Year 2022

Enter HCP Number 17268

Click on Details

Look under Request for Proposal for link to download the attached RFP

Look under Section 9 for circuit requests

Please note the Allowable Contract Sign Date (ACSD) is 02/01/22.  No agreements should be signed prior to that date!

Important:

  • Proposals must be emailed to RFP@r-ahec.org
  • Bids must be received via email by 11:59:59 PM on 01/31/22 (the day prior to ACSD)

Pricing Format:

Bidders must use our standard pricing format for broadband pricing (Section 9.2 equipment pricing may still be proposed in the bidder’s own format):

Pricing-Format. (download)

Follow the instructions at the top of the spreadsheet.

Include the finished spreadsheet as a separate file within the electronic bid proposal copy.

Questions about the RFP can be emailed to us here. Any incoming questions and corresponding answers will be posted on this page.


Reminder:

  • Proposals must be emailed to rfp@r-ahec.org
  • Responses due by 11:59:59 PM on day preceding USAC Allowable Contract Sign Date.

Questions and Answers:

All questions must be submitted by email. Please thoroughly read the RFP before asking questions; your answer may be found within the RFP.

1. When submitting the Pricing Proposal for the Equipment, do we follow the Proposal Format outlined in 3.3? Many of the bullet points do not seem applicable if we are only proposing hardware for one entity on the bid.

A: You need to follow the bullet points which are applicable, in the order shown in the RFP. If you are only responding to equipment, some of these bullet points will not be applicable and therefore you don’t need to follow them (for example, the Description of Proposed Broadband Solution and/or Public Internet Service).

2. How is the RFP actually scored? Who makes the final decision on awarding contracts?

A: The RFP scoring process is a multi-step procedure. First, R-AHEC reviews each bid in its entirety and scores each vendor based on the Scoring Criteria found at the end of the RFP. R-AHEC then creates a proposal summary for each individual organization from the RFP, and sends that summary along with the responses and internal scoring sheet to each respective organization. Each organization then has a chance to score the bidders on their own. R-AHEC then meets with each organization to discuss the bids and select winners based on the organization’s review and feedback. It is ultimately the organization’s decision which bidder is selected.

3. As a bidder can we respond only to portions of the RFP, or must we respond to all requests?

A: You can choose to respond only to certain portions of the RFP if you wish. However, you must follow all the guidelines of the RFP, so it is important to thoroughly read the entire RFP to ensure you are complying with all provisions.

4. For Spectrum Human Services, can you please provide the Z addresses for the ethernet intrastate requested connections?

A:

44827

Spectrum 1280 Clinic

1280 Main St, Buffalo, NY 14209

Ethernet Intrastate (or equivalent)

50mb

44827

Spectrum 1280 Clinic

1280 Main St, Buffalo, NY 14209

Ethernet Intrastate (or equivalent)

50mb

71332

Spectrum Cattaraugus County Act Program

1 BLUEBIRD SQ, OLEAN, NY 14760

Ethernet Intrastate (or equivalent)

100mb

5. For Spectrum Human Services, can you please confirm that “FIA” should be quoted as Dedicated Internet Access?

A: Yes, all the FIA can be quoted as “DIA”.

6. On the document you make reference to a service called FIA. Can you please tell us what FIA stands for? (the request appears on a few pages)

A: FIA stands for Fiber Internet Access.

7. On page 26, for Spectrum Human Services, site address 1280 Main St. Buffalo, NY 14209 is listed twice for the same service. Do they want a quote for redundant services?

A: Yes – the ultimate plan is to setup redundancy. The redundancy or failover side is for FIA not the e-LAN.

8. On the document you make reference to a service called Ethernet Intrastate (or equivalent). Typically this service is associated with two locations, but there is only one location listed. Can you please explain what this request is for?

A: Yes, I think the Telecom industry’s description is E-LAN (ethernet local area network) or private LAN. Overall it is a private hub-spoke configuration.

9. I just noticed there are still some Z Locations missing. When you have a moment can you please review the attached spreadsheet and add the missing Z Location information?

Group HCP A Facility A Name Address A HCP Z Facility Z Name Address Z Circuit Type Minimum Bandwidth
Oswego Health 28341 Oswego Health – Lakeview Center for Mental Health and Wellness 29 East Cayuga Street, Oswego, NY 13126 EP-LAN (or equivalent) 50
Oswego Health 52740 Oswego Health – Seneca Hill Manor 20 Manor Dr, Oswego, NY 13126 EP-LAN (or equivalent) 50
Oswego Health 28337 Oswego Hospital 110 W 6TH ST, OSWEGO, NY 13126 EP-LAN (or equivalent) 200
Oswego Health 28346 Oswego Health – Pulaski Health Center 61 Delano Street, Pulaski, NY 13142 EP-LAN (or equivalent) 50
Oswego Health 50448 Oswego Health – Grey Annex 150 West 6th St, Oswego, NY 13126 EP-LAN (or equivalent) 50
Oswego Health 28342 Oswego Health – Fulton Medical Center 510 South 4th Street, Fulton, NY 13069 EP-LAN (or equivalent) 100
Oswego Health 28340 Oswego Health – Child & Family Services 98 North 2nd Street, Fulton, NY 13069 EP-LAN (or equivalent) 50
Group HCP A Facility A Name Address A HCP Z Facility Z Name Address Z Circuit Type Minimum Bandwidth
Spectrum Human Services 44827 Spectrum 1280 Clinic 1280 Main St, Buffalo, NY 14209 Ethernet Intrastate (or equivalent) 50
Spectrum Human Services 44827 Spectrum 1280 Clinic 1280 Main St, Buffalo, NY 14209 Ethernet Intrastate (or equivalent) 50
Spectrum Human Services 71332 Spectrum Cattaraugus County Act Program 1 BLUEBIRD SQ, OLEAN, NY 14760 Ethernet Intrastate (or equivalent) 100

A: Spectrum Humans Services Response – “Basically,, you can describe it as a “hub & spoke” design within a private or dedicated network. All E-LAN are a private network designed like a hub & spoke setup – every site can talk to each other.”

A: Oswego Health Response – “Technically all of our circuits are any-to-any capable, but we route all traffic back to the hospital to simulate a hub and spoke architecture. We could absolutely do without the any-to-any and just have every circuit’s Z-location be the hospital.”